Role Overview

Omnicom Media Group Nepal, a subsidiary of OmnicomMediaGroup Australia is looking to hire few Media Administrators.

As a Media Assistant, you will play a vital role in providing support to the broader team across all facets of business management, from accurate loading through to account reconciliation.

Every single task conducted needs to be completed with complete accuracy, high levels of attention to detail, and collaboration at the forefront.

This is an entry-level role where you will develop a foundation of knowledge and skills. You will be taught, via internal training workshops, and full-on-the-job training to be an expert in the media administration process.

You will be expected to work across all clients within your business patch and understand the different nuances between each client’s requirements. As your knowledge increases your remit of tasks will extend and under guidance, you will eventually take ownership of all media administration responsibilities.

Job Duties and Responsibilities

Media Process Management

• Actively participate in client timeline management to ensure all deliverables are received on time and to a high standard.
• Understand the business dynamics of the client patch you work across.

Stakeholder Management (Internal / External)

• Grow and maintain good media relationships through polite and clear emails or phone calls with media partners
• Build a relationship with your agency-client team, OMG Finance, and the Billings team.

Team Management

• Prioritize regular check-ins with the manager and ensure agency processes are understood
• Actively participate in educational opportunities across the agency; attend all training made available as well as agency team meetings.

Finance Management

• Understand the nuances of each channels loading process, across Online (digital), offline (Radio, TV, Outdoor), and Production
• Check confirmations against media plans to ensure the activity is per the media plans/booked with the media vendors
• Ensure all booked activity is loaded into SMD (OMG’s media finance system) within 48 hours of receipt of confirmations & IOs). This must be completed with absolute accuracy. The activity can only be invoiced to the client once it has been loaded correctly
• Respond to Business Management team requests for Formstacks and Media Adjustments in a timely manner
• Complete end of month media finance proforma checks, as per the defined process, by the deadline set, thus ensuring the client is invoiced correctly, accurately, and on time
• Complete all financial reporting for the client in a timely manner including all financial reporting (PO Trackers & Budget Reconciliation)
• Complete all required trackers for your client as required, including but not limited to OMNet tracker, MBA, nor PO tracker, schedule tracker, etc.
• Answer all account queries within 48 hours of receipt, following OMG’s process to ensure complete accuracy

PEOPLE

• Attend training as requested and to share knowledge with the wider team
• Work on any ad-hoc requests and requirements from your group, which may include work outside of the immediate team i.e. work across other client teams in the case of a team member’s absence, assist with reporting outside of your team’s core financial reports. Any requests of this nature will be discussed with your line manager and training and instruction provided

PARTNERSHIP

• Develop an understanding of the Australian media market place and the industry from trade press and other sources

Qualification, Skills, and Competencies

Required Skills & Attributes

This is an entry-level position, no prior experience required although, given the heavy bias to financial process, 0-1 year of relevant finance experience, as well as an interest in broader financial accuracy and streamlining processes is welcomed

• Strong attention to detail
• Knowledge of Microsoft suite (Excel, Word)
• Mathematical skills and excellent literacy, both written and verbal
• Interpersonal and communication skills
• Organizational skills
• Prioritizing multiple deadlines with great attention to detail
• A ‘can do’ attitude
• Proactivity and problem solving
• Enthusiastic and eager to learn

Why you’ll love us

Through our people philosophy, we believe that happy people with a great work/life balance are able to bring the #WOW factor to work and they’re more fun to share an office with.

Join us and surround yourself with like-minded, high-achieving individuals, and unbeatable career development opportunities.

“Omnicom Media Group Nepal is an equal opportunity employer. We encourage candidates of diverse background, women and differently-abled, to apply”

Our working hours are from 7 am till 4 pm (Monday till Friday)

To apply please click here.